Event Sanctioning Application

EVENT SANCTIONING APPLICATION

Official Application for IACSF-Sanctioned Event Authorization

Application No.: ___________	Date Received: ___________	Competitive Season: __________

FOR IACSF USE ONLY — Application number and receipt date assigned upon submission.

SECTION 1 — EVENT INFORMATION

Event Name
Event Series / Tour (if applicable)
Event Type	☐ Championship ☐ League Round ☐ Invitational ☐ Exhibition ☐ Qualifying Event
Event Level	☐ IACSF Championship ☐ Continental ☐ Regional ☐ National ☐ Local/Club

Start Date		End Date
Setup/Practice Date(s)		Country
City / State / Region		Time Zone

SECTION 2 — ORGANIZING BODY

Organizing Entity / Club Name
IACSF Member ID (if applicable)
Legal Business Name
Mailing Address (Line 1)
City, State / Province, Postal Code
Country
Website

Primary Contact Name		Title / Role
Email Address		Phone Number
Alternate Contact Name		Alt. Phone / Email

SECTION 3 — VENUE AND AIRSPACE

Venue / Airfield Name
Venue Address / GPS Coordinates
Airport / ICAO Identifier (if applicable)
Venue Contact Name & Phone
FAA Authorization Type & Number
Certificate of Waiver / Authorization (COA) No.

Airspace Classification		Max AGL Altitude (ft)
Course Length (if known)		Runway Available?	☐ Yes ☐ No

Attach FAA authorization documentation. Events may not be advertised until airspace authorization is confirmed.

SECTION 4 — COMPETITION DISCIPLINES

Select all disciplines to be contested at this event:

☐ Full-Scale Combat Air Racing (piloted)	☐ UAS/Drone Combat Racing
☐ Full-Scale Dogfight Simulation	☐ UAS Dogfight Simulation
☐ Mixed-Class Open Division	☐ Exhibition / Demonstration Only
Other (describe): ___________________________________________

Expected # of Competing Teams		Expected # of Aircraft
Expected # of Pilots / Operators		Expected Spectator Attendance

SECTION 5 — SAFETY AND INSURANCE

Event Safety Officer Name
Safety Officer Qualifications / Cert. No.
Safety Officer Contact (Phone / Email)
Medical Personnel On-Site
Hospital / Trauma Center (Name & Distance)
Insurance Carrier Name
Policy Number
Coverage Effective Dates
Liability Coverage Limit (USD)
IACSF Named as Additional Insured?	☐ Yes (attach certificate) ☐ No (explain in attached memo)

Minimum liability coverage: $1,000,000 per occurrence for UAS events; $5,000,000 per occurrence for full-scale piloted events. Certificate of insurance must be submitted with this application.

SECTION 6 — DESIGNATED OFFICIALS

Role	Name	IACSF Certification / License No.
Chief Judge
Deputy Judge
Technical Inspector
Safety Officer
Event Director / Race Director
Timing & Scoring Director

All officials must hold current IACSF certification appropriate to their role. Provisional appointments subject to IACSF approval.

SECTION 7 — REQUIRED ATTACHMENTS CHECKLIST

Check each item to confirm it is enclosed with this application:

☐ Certificate of Insurance (naming IACSF as additional insured)

☐ FAA Airspace Authorization / COA / LODA (copy)

☐ Venue Agreement or Letter of Authorization from airfield operator

☐ Event Safety Plan (per IACSF Safety Manual requirements)

☐ Proposed Event Schedule / Program of Competition

☐ Aircraft Technical Inspection Procedures

☐ Medical Emergency Response Plan

☐ Spectator Safety and Crowd Control Plan

☐ Sanctioning Fee Payment (see current IACSF Fee Schedule)

☐ Anti-Doping Plan Acknowledgment (for Championship-level events)

SECTION 8 — DECLARATIONS AND AUTHORIZED SIGNATURE

The undersigned Authorized Representative of the Organizing Entity hereby declares and warrants that:

• All information provided in this application is true, accurate, and complete to the best of my knowledge;

• The event will be conducted in full compliance with IACSF Bylaws, Competition Rules, Technical Code, and Safety Manual;

• All required permits, licenses, and authorizations will be obtained and maintained throughout the event;

• The IACSF Commissioner and duly appointed officials will be afforded full access to all event areas, aircraft, and records;

• Any changes to event details after sanctioning is granted will be promptly reported to the IACSF;

• The Organizing Entity accepts responsibility for the safety, conduct, and integrity of the event; and

• The Organizing Entity agrees to pay all applicable sanctioning fees and any post-event assessments.

Signature of Authorized Representative	Date
Printed Name	Title / Position
Organizing Entity / Club Name (printed)

FOR IACSF USE ONLY

Reviewed By		Review Date
Decision	☐ Approved ☐ Conditionally Approved ☐ Deferred — Additional Information Required ☐ Denied
Sanction Number		Commissioner Initials
Notes / Conditions

Submit completed application and all attachments to: sanctions@iacsf.org — or by mail to: IACSF Commissioner, Sanctioning Office. Applications must be received no less than sixty (60) days prior to the event start date. Late applications may not be considered.